exhibitor information 

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The BUCKHORN FESTIVAL OF THE ARTS is a juried show and has operated using this professional process since its  beginning in 1978. Annually we welcome invited alumni exhibitors and submissions from new artists. 

Link to Invited Artist Application and Agreement.

General Information – Established in 1978, the Buckhorn Community Centre and Athletic Association (BCC) is a non profit organization supported by the fundraising successes of special events like the BUCKHORN FESTIVAL OF THE  ARTS. The BCC offers a fully accessible and clean facility available for rent for family functions, community groups and  training sessions, as well as for the services and programs presented by the BCC. The 10 acre park is surrounded by  nature and is basically made up of two sections: 

1) Community Centre: approximately 11,000 sq. ft. of indoor year-round space that houses 25 to 40 booths, the  Festival administration office, Info Booth, the Artists Lounge, public washrooms, the Volunteer Lounge, Artist  Check-in Centre, as well as the Amateur Art Competition. 

2) Festival Park: five (5) acres with a collection of eleven small galleries housing 4 to 11 booths each, the Pavilion  (a roofed open-sided shelter), the gardens and ‘Johnny on the Spot’ washrooms. 

 

Festival Requirements 

∙ Artists are required to be on site for all days and hours of operation. 

∙ Artists are required to hang/display a minimum of 80% original work. 

∙ Artists are required to display 20% original work that has never been exhibited at BUCKHORN FESTIVAL OF  THE ARTS. 

∙ Artists can display a maximum of 20% quality reproductions such as giclée or limited edition prints, though only  one of each image may be hung in your booth at a time, while additional reproductions can be available from a  designated professional and esthetic storage space. 

∙ To further enhance your display of original and reproduction work an additional maximum of 20% of your work  can include quality retail ready cards and calendars displayed in a professional and esthetic manner. ∙ To keep the booths contemporary and current, your original artworks must have been completed within the last  three years. 

∙ All art that is hung in your booth must be “ready to hang”, framed, gallery wrapped. 

∙ Artists are only permitted to include that medium which has been approved by the Jury. ∙ The Artist warrants that the work being shown is the Artist’s own work and shall not infringe or violate any  copyright law. The Exhibitor agrees to indemnify and save harmless the BCC and its officers, directors,  employees and volunteers from any and all claims made in this regard. 

∙ Artists are required to provide their own insurance, conduct themselves in a professional manner and follow all  rules and regulations outlined in the contract and other literature. 

∙ All sales made at the Festival are subject to 20% commission, plus HST, payable to the Buckhorn Community  Centre. 

 

Definitions 

∙ Original artwork painting" means two-dimensional original artwork conceived and created by the artist. Two dimensional means that mixed media cannot exceed an inch in depth on paper, board, or canvas. “Original” also  means that if a painting is based on photos, the photos were taken by the artist. 

∙ "Traditional media” meaning: oil, oil pastel, soft pastel, charcoal, graphite, ink, watercolour, casein, gouache,  encaustic, acrylic, mixed media (all water media or oil based media); silver or other metal point; collage, mixed  media collage; dye, wax and other crayons on canvas, paper, handmade paper, fabric, or board; fine art  photography; printmaking (etching, mezzotint, lithography, woodcut, monotype, mono print, aquatint). 

∙ A reproduction is defined as "a photomechanical copy of a one-of-a kind work of art conceived by the artist.  Numbering and signing a mechanical reproduction does not change its essence; it is still a reproduction.

Booths 

10′ – $180.80 (with HST) 

12′ – $216.96 (with HST) 

16′ – $289.28 (with HST) (not available to first-time exhibitors) 

The choice of location of Exhibitors will be at the absolute discretion of festival management. Exhibitors will be  housed in the Community Centre building or in the Festival Park pavilions/galleries. New exhibitors will be limited to a  10’ or 12’ booth only. Empty booths due to last minute cancellations will be filled at the discretion of the BFOTA Directors.

Artists are not permitted to fill empty booths without authorization from the BFOTA Director. Changes to the exhibitor booth must be done outside of Festival hours for the duration of the show.  

Exhibitor booths are designed and built by the BCC prior to your arrival. The booths are constructed of plywood and  painted a soft sage green with your name sign (white lettering on forest green) centered on the back wall of your booth  when you arrive. Additional name signs are posted on the entranceways to each building.  

Each booth is defined in linear feet by a back wall (10’, 12’, and 16’) and two 4’ side walls. The maximum distance the  Exhibitor is permitted to extend out from the back wall is 5 ½ feet. The maximum height of walls for hanging art is 8’.  Please use screws rather than nails for hanging in respect for the booth set-up & longevity of the wood. Please bring  your own screws, hooks, screwdriver and step stool. We expect you to remove screws at the close of the festival. 

Please avoid overcrowding art on the booth walls. All hanging items must be framed/gallery wrapped canvas and  has at least 3” between them. Please do not hang art within 2 feet of the floor. Please keep paintings and prints  off the floor and do not lean items against the walls. You will be asked to remove any clutter on the floor of your  booth. All booths must look professional and current. 

Backdrops – As the back and side walls are painted wood, you are encouraged to ‘enhance’ appropriately and  professionally. If you wish to use fabric backdrops and/or props in your booth, please get approval of the materials from  the Show Director prior to putting them up.  

Lighting – Exhibitors need to bring their own lighting to enhance their work. Please consider using LED bulbs.  The overhead fluorescent lighting in all buildings will be turned off after setup, for the duration of the show. Light tracks with lightweight swivel lamp heads, or wire clamp-on lamp holders work best. If you have a large booth in  the Community Centre, please don’t bring metal swing-arm drafting table lighting: the combined weight is too much over  the length of the light support valances that we provide. 

Electricity and Extension cords – Booths have access to 15-amp service and extension cords are not provided. You  will probably need at least a 20’ extension cord. The BCC supplies hydro at no extra charge to you.  

Chairs– Please include your own chairs in your booth space. A limited number of stacking-type chairs are available for  those booths where requested on the Artist Application Form. As our chairs are made of plastic, for your safety and  the good of the chairs, please do not stand on them. 

Tables – Please include your own table in your booth space. Tables often block access for visitors who would like to  move in closer to your art and talk to you without any obstacles. A limited number of tables are available to rent if  requested on your Artist Application Form. If you are stowing items underneath, your table must be covered to the  floor. Please respect your fellow exhibitor’s booth space when placing items within the 5 ½ foot parameter of  your designated booth. PLEASE PROVIDE YOUR OWN TABLE COVERINGS.

Demonstrations, Presentations and/or Work In Progress – We encourage everyone to demonstrate some aspect of  his/her creative process as a conversation starter in or near your booth.

 

Alcohol – It is critically important that; 1) the only liquor on the grounds/buildings is that which has been purchased  from the Festival operations and 2) all wine and beer is consumed in the licensed area only. 

Smoking is only permitted outside the buildings and marquees. We appreciate your respect for the beauty of our  environment and safety of the visitors as you use the ashtrays/cans provided throughout the park. Please refrain from  smoking too close to the open doors of the buildings.

 

Artist Lounge – We provide a quiet area at the south west entrance of the BCC for artists to relax in.

 

Parking – One reserved parking space is available for each Exhibitor and 1 assistant. Exhibitor vehicles will not be  allowed in the exhibit area during show hours and must be removed from the unloading area no later than 4pm on  Friday. You will receive the appropriate number of parking vouchers in your Registration kit based on the information  you provide on your Artist Application Form. 

Security – Paid and volunteer security personnel are arranged by BCC and will be on duty throughout the duration of  the weekend. For security purposes, name badges must be worn by Exhibitors and Assistants at all times and vehicle  passes must be clearly displayed on the dashboard of the vehicle to allow parking in designated areas. Name badges  as per your Artist Application Form will be available at Check-in, on August 12. 

Invoices, Sales and Commission – The BCC provides each Exhibitor with a quantity of 3-part numbered invoice forms  (in the Registration Kit, more available on request). Artists are required to follow the directions (also included in the  Registration Kit) for use of these forms for all sales and orders taken. The 20% commission owed to the BCC will be  calculated based on the total net sales (before HST) indicated on these invoice forms. 

Point of Sale (POS) Services – It is the responsibility of the artist to have their own payment process. Since there is  Wi-Fi throughout Festival Park and the main buildings, we suggest the artist use “The Square” which is available at no  charge through your financial institution. There may be a surcharge based on usage from your service provider. 

HST – of 13% will be in effect. The 20% commission on your net sales is also taxable. 

Registration/Check-in – The show opens for check-in and set-up from 8am until 4 pm on Friday August 12, 2022. You  agree to check in no later than 2 pm and have your exhibit set up by 4 pm and to keep the booth intact until show  closing at 4 pm on Sunday, August 14, 2022. 

Settling of Accounts – When you arrive at the BCC we require either a Credit Card number with expiry date or a  blank, post-dated cheque (dated no later than August 19, 2022) to collect any commissions owed by you to the  Buckhorn Community Centre. An invoice confirming this amount will be sent to you. 

Check-out - Vehicles will be allowed back in exhibit area upon the exit of all festival visitors on Sunday for take down of  exhibit. Exhibits must be completely removed by 6 pm on Sunday, August 14, 2022.

Insurance - The Exhibitor will be responsible for placing their own insurance and the exhibitor agrees to hold the BCC,  its officers, directors, employees and volunteers harmless from any and all damage, expense or liability from any injury  or damage to any person, including the general public, the exhibitor, its agents or employees or to the property of the  exhibitor arising out of the exhibitor’s participation in the Buckhorn Festival of the Arts. The BCC will not be responsible  for any loss incurred by the exhibitor, as a result of fire, theft, water, accidents or other mishaps. 

Volunteers - are vitally important to both the BCC and the Festival and we are completely dependent on the  commitment of the more than 300 volunteers who are involved in our event. We work hard to coordinate the right  volunteers to the right jobs and to support the volunteers in their work spanning anywhere from four hours to many  weeks prior to the event. We celebrate all volunteers as valuable members of the Festival success team.

 

Deadline for Application for the 2022 Festival 

To be considered as an Exhibiting Artist each submission must follow the rules specifically, in addition to completing the  submission form fully. 

Returning Invited Exhibitors: February 4, 2022 by 4pm 

Link to Invited Artist Application and Agreement.

To be considered as an Exhibiting Artists those invited to participate in the 2022 Festival will be required to return their  complete contract, image(s) for inclusion in promotional material and payment no later than February 4, 2022. 

Late or incomplete applications will be held on a waiting list until booths are filled with new exhibitors and returning  artists who have completed applications by the deadline of February 4, 2022.

 

Cancellation Policy 

If an accepted artist needs to cancel their Festival participation, the BUCKHORN FESTIVAL OF THE ARTS  requires notification by email on or before JUNE 03, 2022 which is subject to a $50.00 non-refundable  registration fee. After June 3, payments will not be refunded. 

Applications should be submitted: 

By mail to: 

Buckhorn Community Centre, PO Box 280, Buckhorn, Ontario, K0L 1J0
By courier to: 

Buckhorn Community Centre, 1782 Lakehurst Road, Buckhorn, Ontario, K0L 1J0 

2020 Hours: 

Friday, August 12 – Registration – 8 am to 4 pm 

Saturday, August 13 - Show and Sale – 10 am to 5 pm 

Sunday, August 14 – Show and Sale – 10 am to 4 pm 

Telephone: (705) 657-1918 Email: info@buckhornartfestival.ca 

www.buckhornartfestival.ca

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